I. HEADS OF OFFICE

 

Head: Dr. Pham Viet Thang Tel: (84-24) 37547506 ext. 421 Email: pvthang@vnu.edu.vn
Deputy Head: MA. Pham Bich Ngoc Tel: (84-24) 37547506 ext. 303 Email: ngocpb@vnu.edu.vn
Deputy Head: MA. Vu Minh Duc Tel: (84-24) 37547506 ext. 402 Email: ducvm@vnu.edu.vn

 

II. FUNCTIONS, RESPONSIBILITIES

1. Functions:

- Performing reception tasks, responsible for internal and external relations of the university;

- Implementing ISO tasks of the university;

- Instructing other units in developing the UEB brand name;

- Assisting the Rector in designing and releasing documents (regulations, guidelines…); administrative and archives documents,

- Instructing, implementing and monitoring the administrative management and archival missions in accordance with regulations of the UEB and the State;

- Managing, delivering and receiving official dispatches and other documents under archival responsibility; archive documents and protect confidential documents according to regulations of the State;

- Managing the legislation of documents; providing counsel and examine legal basis and other procedures before releasing;

- Issuing cards, introductory letters and travel documents for staff going for business under the Rector’s decision (excluding independent accounting units);

- Distributing stationery, printing documents (envelops, name card, banner, flyers, etc.);

- Performing authentication of copies from original documents issued by VNU-UEB, make copies of documents relevant to the UEB;

- Supervising the seal of the university (except the seal of the Communist Party committee, unions and centers) and make use of the seal according to State regulations;

- Developing informatics and modernization programs for the administrative management of the archives of the university.

- Guiding and monitoring the work of synthesis and statistics periodically and annually;

- Giving counsel and issuing documents (regulations, guidelines) to support the Rector in management of periodical tasks, synthesis and statistics;

- Collecting information, arranging working schedules at the university; managing working schedule (weekly, monthly, quarterly and yearly) of the UEB management board. Instructing and supervising other units in implementing their tasks;

- Composing periodical reports according to the University’s guidelines. Supervising the implementation of the Rector’s decision and conclusions at periodical meetings;

- Preparing reception and logistic tasks for meetings of leaders and annual conferences of the university;

- Developing and managing the statistical database of the whole university for administrative reporting.

- Providing advice for the Rector on monitoring and managing all activities regarding infrastructure and facilities;

- Planning and purchasing facilities; managing the entire facilities and assets, inventorying and liquidating assets based on the regulations;

- Annually planning repair and improvement of the infrastructure and facilities of the UEB;

- Managing and distributing the utilization of vehicles of the university.

- Implementing protection, security and fire prevention of the university buildings and property;

- Standing permanently available for militia, national defense and national security;

- Examining, supervising and proposing solutions for the implementation of security and safety in all cases.